General: Employee Termination Form


The Employee Termination Notice is for managers or HR directors to notify an employee of the termination of their employment with the company, the purpose for termination and what to expect next.  

Use Cases

1. Operators can use this form when terminating an employee's employment with the company (firing).

2. Applicants can add this to their employee handbook or the Labor Practices Plan if the application requires you to submit these items with the application and if the page limit set by the application allows for the addition of this form.


This document will not likely need any regulatory citations, so this keyword section is not needed. If you want to search for rules pertaining to this agreement so you can add wording to the document that is specific to the regulations, look for words such as:

  • Benefits

Replace All

Search for each of the bolded terms in the Employee Termination Notice, including the brackets. Do a "replace all" and insert the pertinent information needed to replace the term.  The description underneath each bolded term below tells you what information should replace the bolded term. For instance, you would use the search feature in your document editing software to look for [Company *1] and then using the replace all feature, replace [Company *1] with your company name. 

[Company *1]

Replace with the company name.

[Employee *1]

Replace with the employee's name

[Supervisor *1]

Replace with the name of the supervisor that the employee should contact if they have any questions about their termination.

[Issuer Name *1]

Replace with the name of the manager or HR director issuing the notice of termination.

Suggested Customizations

We suggest that you read through the sheet and make any additional edits or additions that you see fit.  Here are some suggestions to get you started.

This document includes words written in bold green lettering.  These places should be customized in the following ways:


Insert the date of the employee's most recent reprimand

[ISSUE #1]

[ISSUE #2]

[ISSUE #3]

List issues that the employee has been previously reprimanded for and not improved since then.

[List compensation and benefits they will receive]

Describe the remaining compensation that the employee should expect to receive following their termination, as well as how that compensation will be received (check or direct deposit)

[explanation of what will happen with their benefits including life insurance]

Describe what will happen with the employee's benefits once they are terminated, including on what date the benefit will be terminated.

[Insert contact information]

Insert the contact information of the Supervisor named who the employee should contact if they have any questions about their termination or have to return company property.


You likely will not need to rename this document, except if you add it to the Employee Handbook or Labor Practices, in which case this sheet will fall under the name of document to which it is added.